About the service

As a rule, all civil registrars submit civil registry documents to the Office of the Civil Registrar-General (OCRG) through their respective Philippine Statistics Authority (PSA) provincial offices.

There are instances when the PSA National office cannot issue pertinent documents to interested parties because records are not available in its archives; or the requested documents are still being processed by the provincial office.

To facilitate the issuance of requested documents, the concerned Provincial Statistics Officer (PSO) or Civil Registrar is required to submit or endorse the needed documents to the PSA


REQUIREMENTS

• Latest PSA Negative Certification (within 6 months) with 2 photocopies


FEES


• Endorsement Fee : 180.00
• Courier Fee : 110.00


how to avail the service

FOLLOW THESE STEPS RESPONSE TIME PERSON(S) RESPONSIBLE
1. Receipt of Document for Endorsement

• Checks and validates the documents/requirements

• PSA Negative certification must be valid 6 months after issue

1 minute Adela F. Bermillo
Registration Officer III

Jeanalyn Esther V. Malazarte
Registration Officer II
2. Verification

• Verifies availability of the civil registry document in the computer database.
• If the record yields positive in the database, informs the client that the endorsement of the same to PSA shall proceed

 1 minute (database)
5 minutes
(manual) 		Junis M. Turallo
Researcher
3. Preparation of Order of Payment

• Pay the required fees at the CTO

 30 seconds Richard C. Vidal
Admin. Aide III
4. Review

• Checks/reviews the entry of the document to be prepared.

2 minutes Adela F. Bermillo
Registration Officer III

Jeanalyn Esther V. Malazarte
Registration Officer II

5. Preparation of Endorsement

• Prepares certifications/certified true copy of the document and endorsement letter to PSA after payment

2 minutes Rodan Michael T. Villar
Admin. Aide III
6. Approval of the Document

• Reviews, signs and approves the document for endorsement

2 minutes Ma. Nancy R. Occiano
City Civil Registrar
7. Transmittal of the Document for Endorsement
• The document for endorsement is mailed through official courier within the same day of application 		2 minutes Ricahrd C. Vidal
Admin, Aide III
8. Release of Document

• Releases client’s copy of the endorsement

1 minute Richard C. Vidal
Admin. Aide III