About the service

 BIRTH

Out-of-Town reporting of birth occurs when the Certificate of Live Birth is presented to the civil registrar of a city or municipality which is not the place of birth, not for registration but to be forwarded to the civil registrar of the city or municipality where the birth occurred and where it should be registered.

 DEATH

When registration is not possible in the place of death and the certificate of Death was presented to the civil registrar of the city or municipality other than the place of death, it shall be accepted by the civil registrar not for registration but to be forwarded to the civil registrar of the city or municipality, where the death occurred, for registration.


REQUIREMENTS

BIRTH

For the purpose of out-of-town reporting of birth, the following requirements shall be complied with by the concerned party:

a.) The party who is applying for out-of-town reporting of birth shall execute an affidavit declaring therein, among other things, the facts of birth and the reasons why said birth was not recorded in the civil register of the city or municipality where it occurred. The affidavit which must be attested by at least two (2) witnesses, shall serve as an application for registration and shall be submitted to the civil registrar together with four (4) copies of the Certificate of Live Birth;
b.) If the application is for delayed registration of birth, the requirements under the rules governing delayed registration of birth shall also be complied with;
c.) The civil registrar of the authorized representative of the Philippine Statistics Authority to whom the application for out-of-town reporting is presented may require from the applicant such other supporting papers as may be considered necessary in establishing the facts of birth especially those pertaining to the date and place of birth and filiation of the child whose birth is being sought for registration.

DEATH

The following procedures and requirements shall be observed and complied with by the concerned parties;

a.) The party who is applying for registration of death shall execute an affidavit declaring therein, among other things, the name of the deceased, the facts of death and the reasons why said death was not recorded in the civil registrar of the city or municipality where it occurred. The affidavit which must be attested to by at least two (2) witnesses, shall be submitted to the health officer of the place where the death certificate was presented.
b.) If the application is for delayed registration of death, the requirements under the rules governing the delayed registration of death also be complied with.


FEES

Service Fee for Out-of-Town reporting – Php. 100.00



how to avail the service

OUT-OF-TOWN (INCOMING)

FOLLOW THESES STEPS RESPONSE TIME PERSON(S) RESPONSIBLE
1. Receipt of Document

• Checks and verifies the documents

5 minutes Adela F. Bermillo
Registration Officer III

Elisa A. Andalis
Registration Officer I

2. VERIFICATION

• The document is verified in the database, if yields negative, the registration will proceed

1 minute
(database)

5 minutes
(manual)

Junis M. Turallo
Researcher
3. Preparation of Order of Payment

• Pay the require fees at the CTO.

 30 seconds Adela F. Bermillo
Registration Officer III
4. Preparation of Document

• Entry in logbook
• Execution of the document
• If no record in the database,
a registration shall proceed with complete supporting documents.
• If a record is available in the database, a certified copy/certification of the document will be sent to the civil registrar.

 2 minutes Adela F. Bermillo
Registration Officer III
5. Publication

• 10-day posting period

1 minute Adela F. Bermillo
Registration Officer III
6. Signing and Approval

• Signs and approves the documents after the lapse of the 10-day verification period, the application, it being complete in form and substance

2 minutes Ma. Nancy R. Occiano
City Civil Registrar
7. Transmittal of the Document

• The document is mailed to the concerned LCRO through official courier after its approval.

2 minutes Richard C. Vidal
Admin. Aide III

OUT-OF-TOWN (OUTGOING)


FOLLOW THESES STEPS RESPONSE TIME PERSON(S) RESPONSIBLE
1. Receipt of Document

• Checks and verifies the documents

5 minutes Adela F. Bermillo
Registration Officer III

Elisa A. Andalis
Registration Officer I

2. List of Requirements

• The Personnel-in-charge will present the list of requirements to the client.

5 minutes Adela F. Bermillo
Registration Officer III

Elisa A. Andalis
Registration Officer I

3. Preparation of Order of Payment

• Pay the require fees at the CTO.

 30 seconds Adela F. Bermillo
Registration Officer III
4. Preparation of the Document

• Upon completion of the supporting documents needed for Out-of-Town Registration, the personnel-in-charge will prepare the documents.

5 minutes Adela F. Bermillo
Registration Officer III

Elisa A. Andalis
Registration Officer I

5. Signing and Approval

• Signs and approves the documents, it being complete in form and substance

 2 minutes Ma. Nancy R. Occiano
City Civil Registrar
11. Transmittal of Documents

• Endorse the document to the concerned LCRO

2 minutes Richard C. Vidal
Admin. Aide III