Availing for Delayed Registration of Civil Registry Records

About the service

A report of vital event made beyond the reglementary period is considered delayed.

Posting of the Pending Application:

1. A notice to the public on the pending application for delayed registration shall be posted on the bulletin boards of the city or municipality for a period of not less than 10 (10) days.

2. If after the (10) days, no one opposes the registration, the civil registrar shall evaluate the veracity of the documents submitted.

3. If after proper evaluation of all documents presented and investigation of the allegations contained therein, and the civil registrar is convinced that the event really occurred within the jurisdiction of the civil registry office and that said event has not been registered, he shall register the delayed report thereof.

4. The civil registrar, in all cases of delayed registration of birth, death and marriage, shall conduct an investigation whenever an opposition is filed against a registration. He shall take the testimonies of the parties concerned and of the witnesses in the form of questions and answers. After investigation, the civil registrar shall forward his findings and recommendations to the office of the Civil Registrar-General for appropriate action.

5. The Civil Registrar-General may, after review and proper evaluation, deny or authorize the registration.

REQUIREMENTS

For Late Registration of Birth

A. For Legitimate Child:

• Negative Certification of Birth issued by the Philippine Statistics Authority
• Original copy of Baptismal Certificate
• Certified True Copy of Marriage Contract (if married)
• Barangay Certification for Late Registration
• Joint Affidavit of two (2) disinterested persons
• LCRO Form 1B / 1C – Birth Not-Available / Birth Destroyed

B. For Illegitimate Child

• Negative Certification of Birth issued by the PSA
• Original copy of Baptismal Certificate, and
• Joint Affidavit of two (2) disinterested persons
• Barangay Certification for Late Registration
• LCRO Form 1B / 1C – Birth Not-Available / Birth Destroyed

C. Acknowledgement (if father/mother or both parents are deceased). Legitimacy could be ascertained through the following documents.

• Insurance Policy
• Report card
• Title of House and Lot
• Certified True Copy of Death Certificate

Additional supporting documents that may be required by the Local Civil Registry Office

a. Voter’s Registration Record
b. School Record (Form 137)
c. SSS/GSIS/PRC/Postal IDs
d. Service Record
e. Community Tax Certificate

For Late Registration of Marriage

• Accomplished Certificate of Marriage (COM) in four copies, original signatures affixed
• Certificate of No Record issued by Civil Registrar
• Negative Certificate issued by Philippine Statistics Authority
• A copy of the Marriage Contract obtained by the couple from the marriage ceremony with License or Affidavit of Cohabitation
• Affidavit executed by the Church/Solemnizing Officer attesting to the existence of the marriage ceremony and the reason for the delayed registration OR Affidavit executed by the couple attesting to the marriage and the reason for the late submission.

For Late Registration of Death

• Accomplished Certificate of Death (COD) in 4 copies, original signatures affixed
• Backside of COD (Affidavit of Delayed Registration of Death) must be accomplished and notarized or subscribed by authorized Officer
• Certificate of No Record issued by Civil Registrar
• Negative Certification issued by Philippines Statistics Authority
• Death certificate issued by the church
• Affidavit executed by the Hospital/Clinic, the nearest relative or the person having administrator or attendant at death, if it occurred in the said institution or under the care of the attendant

how to avail the serviece

FOLLOW THESE STEPS	RESPONSE TIME	PERSON(S) RESPONSIBLE
1. Receipt of Document • Checks and verifies the documents by the personnel-in-charge	5 minutes	Birth Section Adela F. Bermillo Registration Officer III Elisa A. Andalis Registration Officer I Maria Vicenta V. Monge Admin. Aide IV Liezle N. Borja Admin. Aide IV Pamela P. Ibo Admin. Aide I Marriage Section Rima E. Salvadora Registration Officer II Death Section Jeanalyn Esther V. Malazarte Registration Officer II
2. Examination of Requirements/Interview • List of supporting documents is provided to the client. • All supporting documents should be certified or authenticated. • Acceptance of the application only after compliance of the requirements. • Checks the authenticity of supporting documents, interviews the applicant.	2 minutes	Birth Section Elisa A. Andalis Registration Officer I Maria Vicenta V. Monge Admin. Aide IV Liezle N. Borja Admin. Aide IV Pamela P. Ibo Admin. Aide I Marriage Section Rima E. Salvadora Registration Officer II Death Section Jeanalyn Esther V. Malazarte Registration Officer II
3. Preparation of Document • Entry in logbook • Execution of the document • Checks, reviews the document and signs	2 minutes	Birth Section Elisa A. Andalis Registration Officer I Maria Vicenta V. Monge Admin. Aide IV Liezle N. Borja Admin. Aide IV Pamela P. Ibo Admin. Aide I Marriage Section Rima E. Salvadora Registration Officer II Death Section Jeanalyn Esther V. Malazarte Registration Officer II
4. Publication • 10-day verification period • Advise the applicant to return after period of verification	10 calendar days	Birth Section Adela F. Bermillo Registration Officer III Elisa A. Andalis Registration Officer I Marriage Section Rima E. Salvadora Registration Officer II Death Section Jeanalyn Esther V. Malazarte Registration Officer II
5. Signing and Approval • Signs and approves the documents after the lapse of the 10-day verification period, the application, it being complete in form and substance	2 minutes	Ma. Nancy R. Occiano City Civil Registrar
6. Distribution of Document • 1st copy to the registrant; 2nd copy to the Office of the Civil Registrar-General; 3rd copy retained as file of LCRO; and 4th copy to the attendant at Birth (BIRTH) / to the Solemnizing Officer (MARRIAGE) / to the City Health Officer (DEATH)	1 minute	Birth section Elisa A. Andalis Registration Officer I Marriage Section Rima E. Salvadora Registration Officer II Death Section Jeanalyn Esther V. Malazarte Registration Officer II
7. Release of Documents • Releases the registrant’s copy to the client	1 minute	Richard C. Vidal Administrative Aide III